It may not seem like a big deal but moving companies offer a very valuable service; one without which any relocation would be extremely challenging. Try to organize, pack, move and unload every belonging that you’ve opted to take and you can imagine how exhausting the process would be.
Commercial moving companies or moving companies that offer commercial moves focus on office relocation, store relocation and anything related to the commercial sector. If residential relocation is hard work, you can envision the responsibility that goes along with a commercial move. No matter how small the office is, professional help is almost always necessary if not for anything else but to ensure goods don’t get damaged.
Most moving companies are very trustworthy; they have a reputation to maintain, after all. However, it still pays to do the needful and look for a name synonymous with reliability. As for those moving, certain strategies can make the shift a little less stressful.
• Designate a person in charge: If everyone is left to take responsibility, pandemonium will reign. An easier way is to have a responsible member of the staff take up the burden of supervising other staff so that the move is organized and trouble-free. It should ideally be someone who’s a little higher up in the hierarchy so that decision-making comes easier to him or her.
• Plan much in advance: It’s never too soon to start planning the move once it’s decided that the office will relocate and suitable space has been found. Pick a date that’s not less than 6 months prior to the move to start planning the shift. There are an incredible number of things to do and since office work follows deadlines, not organizing well in advance could see productivity take a dive.
• Fine-tune the details and interview movers: Once the preliminary planning is over, it’s time to hone the details. This means making arrangements with utility companies, current and future leasers, equipment vendors, interior decorators, and everybody else who has a part to play in the setting up of the new office.
Include the hunt for moving companies here. Interview, assess and discuss which services seem able to meet requirements. This is also the time to check business licenses, customer satisfaction etc.
• Set aside a budget: Unlike with moving house, moving an office or a shop is far more expensive because there are simply too many things to move. Sensitive equipment that needs special packing and transport services, heavy equipment that only adds to the cost, numerous pieces of furniture – also expensive to move – and everything related to office life must be shifted. The cost can undoubtedly climb so having a realistic and workable budget is necessary.
• Communicate all the way: The move will be stressful not only for the management but the staff too. The bulk of the job may be taken care of by professionals but there’s a lot more to relocating than packing and transport. Reassuring employees, communicating changes, making staff feel involved but without adding to the stress of the move should be priorities so that when d-day comes, no one is left a nervous wreck and the shift proceeds smoothly.
• Take inventory all the way: Everything that’ll be moved has value so make sure nothing goes missing. Let inventory be taken by the office which can be correlated with that taken by the movers. Accounting for every little thing, while tiring, can eliminate future problems.
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